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RFP: Refrigerated Mobile Vehicle

Closing Date: Jan 8, 2021


The Columbia River Inter-Tribal Fish Commission (CRITFC) invites you to submit a quotation for one (1) refrigerated mobile vehicle. The vehicle described in this RFP will be used to distribute perishable food and other items to community members located along the Columbia River.


Position Details

  • CRITFC is entitled to purchase from the GSA schedule, but is not required to do so. You may submit either GSA or open market pricing.
  • We anticipate that the contractor whose proposal is the best solution for our project will be selected by January 31, 2021. Quotes must be valid through March 31, 2021. We will notify all contractors, whether they are disqualified, rejected, or unsuccessful although responsive.
  • Selection will be based on the ability of the proposed solution to meet the specifications below, and the anticipated price of the solution.

Essential Job Functions

I. SPECIFICATIONS

The CRITFC will consider any manufacturer make or model, van or truck, as long as it conforms to the specifications below. Contractors are at liberty to quote on any substitution, provided that specifications and additional detail is included with the quote.

The determination of whether a proposed substitute is acceptable is completely within the discretion of the CRITFC. The CRITFC is seeking quotes for the purchase of one (1) new, or gently used, refrigerated vehicle.

Must:

  • Vehicle does not exceed the Oregon Department of Motor Vehicle (DMV) requirements for a Commercial Driver License (CDL)—vehicle must not have a gross vehicle weight rating or actual gross vehicle weight, whichever is greater, of 26,001 pounds or more.
  • Straight truck only, no tractor.
  • Hydraulic Lift: Tuck under preferred, but will accept rail and column style lifts.
  • Must meet all Oregon Department of Transportation (ODOT) requirements for legal road use.
  • All vehicle parts and equipment must be in good working order.
  • All refrigeration parts and equipment must be in good working order.
  • Vehicle must have recent DEQ certificate inspection and current license plate tags (with at least one year remaining).
  • Title must be clean with no prior “salvage, rebuilt, reconditioned, total” history. No rebranded title.

The CRITFC will consider any manufacturer make or model, van or truck, as long as it conforms to the specifications below. Contractors are at liberty to quote on any substitution, provided that specifications and additional detail is included with the quote.

The determination of whether a proposed substitute is acceptable is completely within the discretion of the CRITFC. The CRITFC is seeking quotes for the purchase of one (1) new, or gently used, refrigerated vehicle.

Preferred:

  • New preferred, but if used should be 2016 model or newer.
  • If used, odometer mileage 50,000 or less.
  • Load length less than 18 feet.
  • Fuel type gasoline.
  • Direct drive refrigeration unit, but will accept self-powered.

Note: Refrigeration equipment is to be used by the CRITFC for transportation of perishable products while maintaining cold temperature. Temperature of the unit is for refrigeration NOT frozen temperatures. Include details and specifications of the refrigeration unit with your quote

(Complete specifications are documented in the full RFP. Click here to download it.)

Job Requirements/Qualifications

II. REQUIREMENTS

Please ensure the following is included in your quote (in addition to any standard manufacturer items):

  • Vehicle shall be new (preferable) or slightly used, model of standard production, and shall be completely prepared for customer at time of receipt.
  • A new, or used, vehicle inspection and service sheet, properly completed and signed by the service manager of the seller shall be furnished with vehicle.
  • Vehicle shall include certificates, or warranty identification cards furnished in general and in accordance with standard warranty policy.

Pricing

  • Pricing must fully represent all costs required to deliver the entire vehicle.
  • All costs must be listed separately, clearly identified, and un-bundled.
  • Method of acquisition to be submitted as an outright purchase of vehicle with a one-time acquisition cost with all associated fees.
  • Quoted pricing to remain fixed.
  • Each quote must indicate that CRITFC will fully own the vehicle upon acceptance.

Warranty

  • If new, vehicle and options/equipment must carry a minimum 3-year or 36,000-mile warranty or factory standard warranty, whichever is longer. If used, please state any applicable warranties and period of time/use remaining.
  • Include all other warranties applicable.
  • All items supplied must be within original equipment manufacturer (OEM) specifications and not decrease performance or warranty.

Vehicle Preparation

  • Vehicle must be turn-key ready at time of receipt.
  • Any standard Parts and Service manuals shall be supplied.
  • A State of Oregon Motor Vehicles Inspection (safety and emissions) sticker prior to delivery.
  • If new, a 30-day Oregon State temporary license tag –or- if used, plated with valid tags.
  • Vehicle must be accompanied by a “Certificate of Origin” with owner listed as CRITFC (outright purchase), containing the manufacturers vehicle identification number (VIN), the number of engine cylinders and engine type, a general description of the body Gross Vehicle Weight (GVW), and the model name/number. Odometer disclosure must be completed.
  • Vehicle must be furnished with four (4) full key sets.

Supervision

n/a

Working Conditions

n/a

CRITFC Motor Vehicle Policy

The driver operating a CRITFC vehicle or their own private vehicle for business related purposes shall be in possession of a valid, unrestricted current driver’s license, or other operator’s license, as required by law; and be eligible for coverage under CRITFC’s Motor Vehicle insurance policy. Upon request, CRITFC’s Motor Vehicle policy is available to applicants to review the required criteria.

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