RFP Providing Ice and Purchasing Fish – Tribal FishCo, LLC
Closing Date: Aug 21, 2020
Tribal FishCo LLC (FishCo) is soliciting proposals from prospective contractors to produce ice for tribal fishers and purchase fish on-site from members of the four Columbia River Treaty Tribes at market pricing levels.
FishCo is owned and operated by the four Columbia River treaty tribes including the Confederated Tribes and Bands of the Yakama Nation, Confederated Tribes of the Umatilla Indian Reservation, the Confederated Tribes of the Warm Springs Indian Reservation, and the Nez Perce Tribe.
Successful Contractor will enter into a Memorandum of Agreement (MOA) with FishCo. The MOA will establish the conditions by which the Contractor and FishCo will coordinate with one another and the services that Contractor will provide to FishCo as described herein for the 2020 fall commercial fishing season as set forth below:
Fishing Season Period (estimated) Potential Harvest Species
- Early Fall (August 1-22)
- 1,000 Bright Chinook
- 500 Steelhead
- Fall (August 24- October 4)
- 80,000 Bright Chinook
- 18,000 Tule Chinook
- 6,000 Steelhead
- 3,000 Coho
Each RFP respondent’s proposal should provide a process for providing ice to the tribal fishers and also providing an opportunity for fishers to sell their fish to an on-site buyer, during the fall commercial treaty fishing season. The successful Contractor will identify whether tribal fishers will be provided ice free of charge, or whether they will be charged and at what rate; and identify the price per pound paid to FishCo for purchasing fish on site. Tribal fishers shall not be required to sell fish to the Contractor in order to receive (or purchase) ice. All Contractors will reimburse FishCo for utilities used during their occupancy.
Essential Job Functions
The Contractor is responsible for the following:
- Producing ice and making it available for tribal fishers Mondays through Thursdays from 9am to 5pm, and Fridays from 9am to noon, or other agreed upon schedule. Tribal fishers shall not be required to sell fish to the Contractor in order to receive (or purchase) ice.
- Providing all staffing and coordination necessary to produce and provide (sell) ice, and to purchase fish.
- Providing ice to tribal fishers of the four treaty tribes, regardless of whether they sell fish to the Contractor. Contractor shall record all ice transactions (i.e., ice disbursements to treaty tribe members; amounts provided; date and time of disbursement; any payments made) with all information provided to FishCo at the end of the contract period.
- Paying Tribal FishCo in accordance with the MOA. This includes accounting for all ice transactions through an at least monthly summary of disbursements. If ice is sold, each tribal fisher will get a receipt, which will be accounted for in the summary document provided to FishCo at the end of the contract.
- Using, retaining and paying for limited ice for Contractor’s own use, as provided in the MOA.
- Complying with Tribal FishCo’s policies, rules and regulations, which are subject to change with notice (per Board decision), as determined by Tribal FishCo.
- Complying with all applicable federal, state, local and tribal statutes, regulations and policies and procedures that control or affect any action that might be necessary or taken under the MOA, including but not limited to such laws governing or related to the environment. Contractor will immediately notify Tribal FishCo in writing by email if Contractor has reason to believe that it is not in compliance with any such laws and provide a solution, or action plan for bringing the operation into compliance. Contractor may recommend mitigation measures in the event that the operation is unable to come into compliance.
- Conducting operations in a safe and prudent manner. All employees need to be trained in ice production and trained on safety issues, including Hazard Analysis Critical Control Point (HACCP) compliance.
- Implementing the COVID-19 Assessment and Control Plan, to identify COVID-19 risks and prevention strategies. Contractor should consider the appropriate role for testing and workplace contact tracing (identifying person-to-person spread) of COVID-19 positive workers in a worksite risk assessment, following available CDC guidance. Distinctive factors that affect worker’s risk for exposure to SARS-Cov-2 in seafood processing sites including distance between workers; duration of contact; and type of contact.
- Covering all costs associated with ice production or a fish buying operation, including but not limited to the following:
- Contractor’s employee wages and associated costs (e.g., L&I and other payroll costs, travel, per diem, housing, workers compensation, etc.);
- All equipment costs, including set-up, tear-down, clean up (see Sections 5(B)(10) and 5(B)(12), below), transportation to and from the site.
- Leaving the premises in similar, or as good condition, compared to its existence prior to the commencement of the MOA. Contractor and Tribal FishCo representative will review the premises prior to the start of ice production or fish purchasing and document any issues associated with the condition of the plant or equipment. Contractor is financially responsible and liable for returning the premises and facilities to their original condition as documented during the site inspection (other than normal wear and tear, acts of God, and natural disasters), and to furnish all required labor, parts, replacements, and repairs in a timely fashion.
- Restricting access to the plant to necessary personnel and maintaining an entry log, for insurance liability purposes and as part of the COVID-19 Assessment and Control Plan.
- Contractor is responsible and financially liable for any and all cleanup or repairs necessary. “Clean-up” means that Contractor maintains the premises in the same conditions as described in Section 5(B) (10), above. If FishCo determines such cleanup or any repairs are required and chooses to undertake such cleanup or repairs itself, Contractor agrees to reimburse FishCo those expenses in a timely manner.
- Returning the key providing access to the fish processing facility at the end of the MOA or at any time as requested by Tribal FishCo.
See complete RFP (link on right)
See complete RFP (link on right)
See complete RFP (link on right)
CRITFC Motor Vehicle Policy
The driver operating a CRITFC vehicle or their own private vehicle for business related purposes shall be in possession of a valid, unrestricted current driver’s license, or other operator’s license, as required by law; and be eligible for coverage under CRITFC’s Motor Vehicle insurance policy. Upon request, CRITFC’s Motor Vehicle policy is available to applicants to review the required criteria.