1. Receives, processes, and reviews travel authorizations by coordinating the booking of travel (i.e., using software (or internet), phone reservations) for airfare, car rental, lodging, etc. for Commissioners & employees, as needed.
   1. Responsible for determining per diem allowances, making fund transfers, and projecting other travel costs. Uses travel software programs to input travel information and to track expenditures.
   2. Assists travel tracking by researching information to document and record travel (e.g., preparing purchase order requisitions, tracking invoices, receipts).
   3. Assists in the tracking of travel by entering and updating information into travel authorization system, assists the reconciling of accounts and bank statements by gathering supporting documentation, and tracks reimbursable expenses to ensure payment.
2. Coordinates meeting and special event planning by arranging set-up, researches and negotiates rates for lodging, meals, etc., to meet needs of event.
3. Backs-up payroll by processing and ensuring payroll is accurate by:
   1. Tabulating timesheets; transmitting payroll data through PAYCHEX for Windows payroll system; receiving, verifying and distributing payroll checks and leave accrual reports; calculating employee leave balances and distributing to managers and employees.
   2. Analyzing payroll by account review, making recommendations for adjusting payroll journal, and preparing schedules as needed.
   3. Processing and ensuring all benefit payments/schedules (AAA, retirement loans, salary deferrals, health insurance, workers compensation, federal and state taxes, etc.), are accurate by coordinating with Human Resources to ensure data accuracy, making corrections and submitting for timely payment.
4. Coordinates credit card applications by being the central repository for all applications, ensuring applications properly reflect information and coordinating the submission of applications to vendors and tracking the approval process and maintaining files.
5. Assists internal and external audit activities to ensure accuracy of the general ledger and to minimize external audit expense by analyzing accounts and making recommendations to ensure accuracy of accounts.
6. Other duties as assigned.

1. An Associate Degree in Business, emphasis in Accounting, required; Finance or other business disciplines considered. Bachelor’s degree is a plus.
2. A minimum of two years of payroll processing, with one year using Paychex preferred. Experience with booking business travel and familiarity with Federal Travel Regulations (FTRs) are a plus.
3. Additional experience may be considered as a substitute for education requirements, provided it directly relates to the essential job functions and responsibilities.
4. Knowledge of accounting software is required, preferably ACCPAC. Proficiency with MS Excel and Word software also required.

General office environment. Frequent deadline work, and prolonged periods of sitting at a desk/computer. Occasional lifting of boxes up to 40 lbs. Occasional travel may be necessary.