|
Human Resources
Janelle Anderson
(503) 731-1316
|
 |
Executive
Assistant to the Executive Director
This position performs a variety of highly responsible, confidential
and complex secretarial and administrative duties for the Executive Director,
the Special Assistant to the Executive Director and occasionally to other
managers; acts as a liaison between the Executive Director, outside agencies
and the general public; and maintains confidential and sensitive information.
Position Details |
| Essential Job Functions |
Specific
duties of this position include, but are not limited to:
- Exercises independent judgment in relieving the Executive Director
of administrative details and performs a wide variety of administrative
and secretarial services; screens visitors and phone calls; routes
calls or answers questions and handles general problems such as
complaints or requests for information as appropriate; maintains
appointment calendar, coordinates travel and meeting needs of
the Executive Director; reviews and coordinates mail and documents
for signature.
- Serves as confidential secretary for the Executive Director
by drafting, typing, proofreading and processing a wide variety
of complex and confidential reports, letters and memoranda; independently
prepares correspondence or assigns to others as appropriate; types
from rough draft or verbal instructions; assists the Executive
Director in maintaining effective communications with the staff,
CRITFC Commissioners, tribal staff, outside agencies and the general
public.
- Develops and maintains filing system for the Office of the
Executive Director; maintains records, locates files, documents
and other information as necessary; researches and provides information
on subjects as appropriate and as requested.
- Researches and assists in preparation and monitoring of the
annual budget and strategic work plans; complies and inputs budget
data; submits budget recommendations for the executive office
and staff; manages the administrative services budget; monitors
the OED budget and assists the Executive Director in managing
the budget.
- Serves as lead for assigned strategic activities and projects,
including administrative support systems, records archiving and
others as outlined in the Strategic Work Plans.
- Coordinates with other departments in the preparation of Commission
books and correspondence; oversees the Commission Recording Secretary
position.
- Reviews completed OED correspondence and reports for accuracy,
form and completion; monitors administrative activities of the
OED administrative assistants and coordinates shared duties of
other administrative staff.
|
| Job Requirements/Qualifications |
- Good typing, grammar and computer skills
- Excellent verbal and writing skills
- Excellent filing and organizational skills
- Professionalism and confidentiality
- A minimum of five years administrative experience is required,
two years of which should be in a lead or senior position. Knowledge
of tribal governments.
In addition, the following qualifications are desired:
- An Associates or Bachelor’s degree in Business Administration
or other relevant discipline is desirable.
- Experience in federal records management is also desirable.
|
| Supervision Received |
| This
position reports to the Executive Director. |
| Supervision Given |
| This
position supervises an Administrative Assistant and a Receptionist.
The position also coordinates some administrative duties shared by
administrative assistants in other departments, such as reception
backup, meeting coordination, etc. |
| Working Conditions |
| Work
is primarily performed in an indoor office setting with extended periods
at a computer. Physical effort is needed to move, lift and carry office
equipment, supplies, files and materials. Basic communication skills
such as talking, seeing and hearing are needed for frequent person-to-person
contacts and telephone usage. The nature of the work has frequent
interruptions; contact with the public and staff requires strong communication
skills. May occasionally be required to work beyond normal working
hours and to travel offsite, including overnight travel. |
| Position Details |
Department
- Office of the
Executive Director
|
Salary/Wage
|
Classification
- Full-time, regular, exempt
|
Location
|
|
|
Closing date
31 December 2009
Application Procedure
Click
here. to download an electronic application form.
All qualified individuals, including women, veterans, minorities and
individuals with disabilities are encouraged to apply. If accommodations
are needed during the application process, please contact Human Resources
(see info below).
Note: no incomplete application will be considered.
Complete application materials include a cover letter, CV/resume, a completed
job application a copy of relevant certifications and a list of at least
three professional references.
Send application packet to:
CRITFC
ATTN: Human Resources
729 NE Oregon, Suite 200
Portland, OR 97232
You may submit your application by:
- Surface mail to the above address
- Fax to 503.235.4228
- email to
Additional Information
Janelle Anderson
Human Resources
(503) 238-0667
|
